Introducing the new DOJ Grants Management and Payment Management Systems
On October 15, 2020, the Department of Justice’s (DOJ) grant making components—the Office of Community Oriented Policing Services (COPS Office), the Office of Justice Programs (OJP), and the Office on Violence Against Women (OVW)—launched new grants management and payment management systems.
To modernize and improve the functionality of the grants management system, the Justice Grants System (JustGrants) replaced OJP and OVW’s current Grants Management System (GMS), as well as the NexGen system used by the COPS Office. Additionally, the COPS Office, OJP and OVW all transitioned from using the Grants Payment Request System (GPRS) to using the Department of the Treasury’s Automated Standard Application for Payments (ASAP).
The transition to JustGrants and ASAP represented a significant IT modernization effort to develop and implement a single grants management system for all three DOJ grant-making components that—
- offers streamlined end-to-end processes, allowing applicants and grantees to move seamlessly through the full grants management lifecycle;
- gives applicants and award recipients new ways to manage their own entity information and users in the system; and
- leverages a shared service payment system to simplify the federal grantee payment user experience and expedite payments.
To access the Justice Grants System, please visit justgrants.usdoj.gov. The website you’re currently viewing (justicegrants.usdoj.gov) serves as an information hub for all resources and training materials necessary to experience the full benefits of JustGrants.
What is JustGrants?
JustGrants is a streamlined, end-to-end grants management system that provides applicants and grantees with an improved user experience throughout key parts of the grants management lifecycle. JustGrants offers applicants and grantees the following benefits:
- Efficient processes that allow applicants and grantees to track their progress and enter data directly into the system.
- Broad access to accurate data through data validation and reporting tools.
- Organizational profiles offering visibility for applicant and grantee organizations into all of their grants and applications across DOJ.
- Automation and availability of electronic forms which reduce the need for uploading attachments and manual data entry.
JustGrants will continue to evolve and improve over time. Moving forward, DOJ will continue to enhance the system’s functionality to bring even more benefits to applicants, grant recipients and DOJ personnel.
What is ASAP?
The Automated Standard Application for Payments (ASAP) is a shared service provided by the Department of the Treasury for grant payments. ASAP allows organizations receiving federal funding to draw funds securely through pre-authorized accounts established by the agency issuing the payment.
ASAP offers DOJ grantees numerous benefits, including the following:
- No fees for recipient organizations or payment requestors to use the system.
- Easy online access to recipient accounts, where recipients can view current balances, account history and status of payments.
- Rapid payment processing times, including same- or next-day payment options.
- Self-service banking for recipients through the ability to request and receive payments online.
- Secure electronic processes which offer both security and efficiency.
- Electronic funding return options which reduce cost and time compared to paper-based return processes.
Additionally, since ASAP is used by many U.S. Government agencies, funding recipients can leverage their single ASAP profile to access funds from a range of potential agencies, which saves them time in creating new accounts and learning new systems.