The Automated Standard Application for Payments (ASAP) is an electronic system that federal agencies, including the U.S. Department of Justice (DOJ), use to quickly and securely transfer money to funding recipients. ASAP is centrally managed by the U.S. Department of the Treasury’s Bureau of the Fiscal Service.
When DOJ awards a new grant, financial staff use ASAP to enroll recipient organizations, authorize available funds, and manage recipient accounts. Once enrolled, grant recipients can request payments from their pre-authorized accounts.
Active grant recipients request payments as they carry out their DOJ-funded award activities and incur allowable costs (i.e., expenses that align with their DOJ-approved grant budget) throughout the life of the award.
ASAP funds may be unavailable for payment during the following events:
- Expired SAM.gov registration
- Overdue financial or performance reports
- Required actions to meet award terms and conditions
- DOJ’s routine end-of-month or end-of-fiscal-year reconciliation activities
Learn more by selecting a dropdown option below.
When your entity accepts a new award, DOJ financial staff will confirm whether you have an existing ASAP profile or if you need to enroll.
If you already have an ASAP profile: DOJ financial staff will create an account for your new award and authorize funds.
If you’re new to ASAP: You must complete an initial enrollment process that begins with an email invitation sent to your SAM.gov E-Business Point of Contact (E-Biz POC). Use the ASAP Enrollment Checklist as your step-by-step guide.
Timeline: After completing all enrollment steps, allow up to 10 business days for banking information to be validated.
Important: You must complete all enrollment actions within 45 days of receiving the invitation email. If your enrollment isn’t completed within 45 days, DOJ will need to re-initiate the enrollment.
Once enrolled, recipients can request payments, or drawdowns, which transfer funds from ASAP directly to their bank account. You can also view real-time balances, payment history, and transaction status.
For step-by-step instructions on requesting funds or viewing account activity: Take ASAP training (see slides for quick reference).
Important:
- Only individuals assigned the Payment Requestor role can request payments.
- All ASAP accounts are suspended during DOJ’s month-end and fiscal year-end reconciliation (last three business days of each month, last five business days in September).
- Access to funds is automatically frozen if required financial or progress reports are delinquent. Access is restored after reports are submitted.
- Each payment request must include a brief written justification explaining the DOJ-approved activities and costs included.
- All payment requests must align with a DOJ-approved budget line item. Maintain supporting documentation for all grant expenditures and be prepared to provide it upon request.
You may need to update information in your ASAP account during your award period.
To protect federal funds, all banking information changes must be verified by DOJ staff. When your entity updates or adds banking information, expect a temporary delay (about 10 business days) in accessing funds while validation is completed. If needed, coordinate with DOJ financial staff and your financial institution.
Keep your ASAP users current: As staff roles change, ensure key ASAP roles are assigned to active users.
- Point of Contact (POC) adds and designates new officials for an organization (such as the HOO, FO, AO, and more POCs).
- Head of Organization (HOO) reviews and approves or rejects officials added by the POC.
- Financial Official (FO) manages banking information.
- Authorizing Official (AO) assigns Payment Requestors.
- Payment Requestor (PR) initiates payment requests.
Have questions about your ASAP account, enrollment, or drawing down funds?
- Community Oriented Policing Services (COPS Office) and Office of Justice Programs (OJP) recipients: Contact the OCFO Customer Service Center at [email protected] or 800-458-0786.
- Office on Violence Against Women (OVW) recipients: Contact the OVW Grants Financial Management Division at [email protected] or 888-514-8556.
The Department of the Treasury offers regular ASAP training webinars. Visit the ASAP website to enroll in training and access additional resources.
Find answers to frequently asked ASAP questions on the ASAP FAQs page.
