FAQs: Automated Standard Application for Payments

ASAP is the shared services payment system used by the Department of the Treasury that replaced the Grants Payment Request System for grants payments. Through this platform, recipients of DOJ grant awards and other forms of federal assistance are able to request and receive payments for grants managed through JustGrants.

To learn more about ASAP, see the ASAP Resources page.

Based on the recommendation of the Office of Management and Budget and the Chief Financial Officers Council, DOJ selected ASAP from two approved shared service grant payment systems. The October 15, 2020, launch date was selected to align the release of JustGrants and the transition to ASAP and DOJ's financial management system. The Grants Payment Request System is no longer accessible (as of September 23, 2020).

Yes, all DOJ award recipients must use ASAP for payment requests. The Grants Payment Request System is no longer accessible (as of September 23, 2020).

No.

The Department of the Treasury’s Bureau of the Fiscal Service—ISIM PP will send two emails to the entity’s System for Award Management (SAM) Electronic Business Point of Contact (E-Biz POC)—one containing a username and one containing a temporary password and a link to create a new password.

After receiving both emails, the POC must complete the following steps:

1. Use the username and temporary password provided to log in to the ISIM system to change your password and complete your security questions.
2. Log in to ASAP using your username and your new password.
3. Accept the ASAP terms.
4. Select “1 notification awaiting review.”
5. Select “Unread” from the Notification Status drop-down menu, then select “Continue.”
6. Select the magnifying glass on the right side of the screen to view the Enrollment Notifications.

To learn more about the ASAP registration process, please see the ASAP Registration Checklist.

To identify your E-Biz POC, visit SAM.gov, select “Search Records,” enter your entity information, and then view “POCs” (including the E-Biz POC) within the Entity Profile.

Yes. The SAM E-Biz POC has been designated as the ASAP POC to complete enrollment and will receive the ASAP enrollment emails. During the enrollment process, the POC can add the appropriate users to the ASAP roles.

For any inquiries related to your SAM account, please use the resources available on SAM.gov and/or reach out to the SAM service desk for assistance. Contact information for SAM support is available here.

Entities new to DOJ will be invited to enroll in ASAP during the award notification and acceptance process. If you have not yet received your ASAP enrollment invitation, please check your spam filters to see if the email was filtered out. If the ASAP enrollment invitation is not in your spam folder, contact the OCFO Customer Service Center by email at [email protected] or by phone 800-458-0786 to request that your invitation be resent.

Entities can also check the status of their enrollment (including whether their enrollment has been initiated) by contacting [email protected] and providing their entity’s DUNS and EIN.

For ASAP, legitimate emails from the Department of the Treasury will be sent from the Bureau of the Fiscal Service–ISIM PP [[email protected] or [email protected]]. The Department of the Treasury uses a standard template as the basis for its outreach to the SAM E-Biz POCs. Two enrollment emails—one containing a username and one containing a temporary password and a link to create a new password—will be sent to your entity’s SAM Electronic Business Point of Contact (E-Biz POC) from the Department of Treasury’s Bureau of the Fiscal Service.

DOJ award recipients can contact the OCFO Customer Service Center by email at [email protected] or by phone 800–458–0786 and provide their entity’s DUNS and EIN to determine whether their entity already has an existing enrollment with ASAP.

The ease and convenience offered to our grantees and award recipients through the ability to use their existing ASAP accounts is one of the main reasons behind the transition from the Grants Payment Request System to our new payment management system. Your entity’s ASAP point of contact (POC) and ASAP Financial Official (FO) will receive notification of enrollment into DOJ’s ALC 1504001. The enrollment process for existing ASAP entities is simplified and only requires establishing a banking account(s) for DOJ’s ALC 1504001.

If your entity FO wants to use the existing banking account(s) for ALC 1504001, the FO should not click the link on the ASAP home page. They should Click Enrollments > Modify/Delete Banking Data to enable the current banking account(s) for DOJ award payments.

If your entity FO wants to add new banking account(s) for ALC 1504001, the FO can click the link on the ASAP home page or Click Enrollments > Add Banking Data.

This simplified enrollment step will then associate DOJ awards to your entity’s profile and users.

• The Initial Point of Contact is added by the federal agency, and can self-designate all roles and create additional users.
• The Point of Contact (POC) adds users or modifies their roles.
• The Head of Organization (HOO) approves changes to users and their roles.
• The Financial Official (FO) enters and maintains banking account information.
• The Authorizing Official (AO) adds Payment Requestors and Inquirer Only users.
• The Payment Requester initiates payment requests.
• An Inquirer Only can only run reports and cannot hold any other roles.

Yes. All roles require assignment during the enrollment process.

Yes. The Point of Contact can fill all of the roles, assign multiples roles to one person, or assign each role to a different person.

A recipient entity can have only one POC in ASAP. However, there can be multiple users with different roles.

A recipient entity should contact the OCFO Customer Service Center by email at [email protected] or by phone 800–458–0786 for assistance in changing their ASAP POC.

DOJ's ALC is 15040001.

The ASAP account ID is the same as the DOJ award number in JustGrants (without the dashes).

If you have questions or need help using ASAP, you can contact the OCFO Customer Service Center by email at [email protected] or by phone 800–458–0786.

No. DOJ award recipients will not use the SF-425 reporting feature in ASAP. Recipients will submit financial reports in JustGrants.

Yes, the recipient entity will receive a notification in ASAP when funds are available for drawdown.

For the Bank Relationship, the numbers in the drop-down list represent a combination of the account number and routing number that have been partially sanitized for security reasons.

For the Payment Request Template, ASAP only supports templates within a single agency or region.

A summary payment requests one transfer of funds from multiple ASAP accounts. Individual payment requests separate transfer of funds per ASAP account.

The two payment methods are Fedwire and ACH:

• Select Fedwire for same-day settlement. Fedwire transactions settle almost immediately, assuming that there are no payment reviews associated with the account. Your financial institution may charge a fee for this type of transaction.
• Select ACH for next business-day settlement. If prefer same-day settlement, enter the current date in step 7. Same-day ACH payments must be requested before 2:30 p.m., Eastern Time.

The requested settlement date is the business date on which you would like to receive the funds.

This field allows the user to identify this request. Similar to a memo in a checkbook, it is used as an internal reference number by the grantee and has no impact the transaction.

The recipient ID is the seven-digit ASAP ID assigned during enrollment.

The ALC/region is the federal agency(s) and region(s) from which you are requesting funds. The ALC for DOJ is 15040001.

• Select Inquiries on the Menu, then select Account Statement Inquiries. 
• Enter the ALC/Region and Account ID. 
• Enter a date range in Settlement Date, then select a desired format and then select Continue. 

Review the DOJ User Training Automated Standard Application for Payments Guide.