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How to Get Ready

Description

Preparing for Transition

Beginning October 15, 2020, the Office of Community Oriented Policing Services (COPS Office), the Office of Justice Programs (OJP), and the Office on Violence Against Women (OVW) will launch one grants management system and a new payment management system.

The Justice Grants System (JustGrants) will replace the Grants Management System (GMS) currently used by OJP and OVW, as well as the NexGen system used by the COPS Office. Additionally, the COPS Office, OJP, and OVW will all transition from using the Grants Payment Request System (GPRS) to using the Department of the Treasury’s Automated Standard Application for Payments (ASAP) system.

The upcoming transition to JustGrants and ASAP represents a significant IT modernization effort to develop and implement a single grants management system for all three DOJ grant making components.

All current award recipients will need to register their organizations and their authorized users in JustGrants. No action is required immediately. Registration instructions for JustGrants will be sent via e-mail beginning in August 2020.

The current systems—GMS, NexGen, and GPRS—will be discontinued beginning September 22, 2020. Data and attachments for all current active awards from GMS and NexGen will be migrated to JustGrants. This includes all open, active awards and any awards that have not yet reached final closure. Once migrated, all award management activities will take place in JustGrants beginning on October 15, 2020.

Users will not have access to GMS, NexGen, or GPRS from September 23 through October 14. 

Training & Resources

To ensure a smooth transition, resources and training opportunities for the new systems are currently being developed. Resources and training opportunities will be promoted on this site as they become available. Monitor this page and the Training & Resources section for new training opportunities leading up to the transition.

Update Your Account on SAM.gov

JustGrants will continue to use the System for Award Management (SAM.gov) as the primary source of agency information in applying for and managing DOJ grant funding. Organization information in SAM.gov accounts will automatically be updated in the new DOJ system, so it is important that SAM.gov accounts are current when JustGrants goes live in October.

Once DOJ completes the migration to JustGrants and ASAP, JustGrants will solely access SAM.gov as the primary source of organization information. This automatic process will reduce the burden on award recipients to manually update information across multiple systems and help DOJ validate information from recipients.

An active SAM account is still required to receive funding. The Federal government-wide policy at 2 CFR Part 25 (Universal Identifier and System for Award Management) states that an “agency may not make an award to an entity until the entity has complied with the requirements … to provide a valid unique entity identifier and maintain an active SAM registration with current information.”

Maintaining an updated account on SAM.gov is critical since registration for ASAP and JustGrants will soon be available for DOJ award recipients. Existing award recipients will be invited to enroll in ASAP starting in July 2020.

ASAP Resources

The Automated Standard Application for Payments (ASAP) system is replacing GPRS. It will simplify the federal grantee payment user experience.

ASAP allows organizations receiving federal funds to draw funding securely from pre-authorized accounts established by the agency issuing the payment. For grantees, ASAP will reduce the time spent waiting for grant funds, as many will receive their funding during the same or next business day.

Since ASAP is used by many U.S. government agencies, funding recipients can leverage their single ASAP profile to access funds from a range of agencies, which saves them time in creating new accounts and learning new systems.

Grantees will be invited to register in ASAP. The Department of Justice will begin inviting existing grantees to enroll in ASAP in July 2020. The following checklist will guide grantees through the steps they must take to complete their ASAP registration:

ASAP Registration Checklist

For those new to ASAP, webinar trainings will take place over the next several months.

Upcoming ASAP training opportunities include:

For more information on ASAP, visit fiscal.treasury.gov/asap/.

Find answers to frequently asked questions.

Go to FAQs

Take Action Icon

Register for the Automated Standard Application for Payments (ASAP) System

View the Checklist

Key Transition Activities

In the weeks leading up to the October 15 transition, there are a number of actions that current award recipients will need to take. More information on these actions and associated key dates specific to each DOJ grant making component are available below: