The FAQs library provides search and filter options for finding answers to many of the most frequently asked questions (FAQs).
Alternately, FAQs can be viewed from a topic-specific list on the FAQs page.
View the DIAMD FAQ PDF for step-by-step instructions for resolving some of the most common questions on the Digital Identity and Access Management Directory (DIAMD) system.
DOJ award recipients can contact the OCFO Customer Service Center by email at [email protected] or by phone 800–458–0786 and provide their entity’s DUNS and EIN to determine whether their entity already has an existing enrollment with ASAP.
The ease and convenience offered to our grantees and award recipients through the ability to use their existing ASAP accounts is one of the main reasons behind the transition from the Grants Payment Request System to our new payment management system. Your entity’s ASAP point of contact (POC) and ASAP Financial Official (FO) will receive notification of enrollment into DOJ’s ALC 1504001. The enrollment process for existing ASAP entities is simplified and only requires establishing a banking account(s) for DOJ’s ALC 1504001.
If your entity FO wants to use the existing banking account(s) for ALC 1504001, the FO should not click the link on the ASAP home page. They should Click Enrollments > Modify/Delete Banking Data to enable the current banking account(s) for DOJ award payments.
If your entity FO wants to add new banking account(s) for ALC 1504001, the FO can click the link on the ASAP home page or Click Enrollments > Add Banking Data.
This simplified enrollment step will then associate DOJ awards to your entity’s profile and users.
- The Initial Point of Contact is added by the federal agency, and can self-designate all roles and create additional users.
- The Point of Contact (POC) adds users or modifies their roles.
- The Head of Organization (HOO) approves changes to users and their roles.
- The Financial Official (FO) enters and maintains banking account information.
- The Authorizing Official (AO) adds Payment Requestors and Inquirer Only users.
- The Payment Requester initiates payment requests.
- An Inquirer Only can only run reports and cannot hold any other roles.
Yes. All roles require assignment during the enrollment process.
Yes. The Point of Contact can fill all of the roles, assign multiples roles to one person, or assign each role to a different person.
A recipient entity can have only one POC in ASAP. However, there can be multiple users with different roles.
A recipient entity should contact the OCFO Customer Service Center by email at [email protected] or by phone 800–458–0786 for assistance in changing their ASAP POC.
DOJ's ALC is 15040001.
The ASAP account ID is the same as the DOJ award number in JustGrants (without the dashes).
If you have questions or need help using ASAP, you can contact the OCFO Customer Service Center by email at [email protected] or by phone 800–458–0786.
No. DOJ award recipients will not use the SF-425 reporting feature in ASAP. Recipients will submit financial reports in JustGrants.
Yes, the recipient entity will receive a notification in ASAP when funds are available for drawdown.
View our DIAMD FAQs for help.
The purpose of a Grant Award Modification (GAM) is to update award details, modifying key facts or details about the award. A request for a modification to a key element of a funded award may be initiated by the entity but must be approved by DOJ personnel.
There are three categories of GAMs — programmatic, financial, and project period extension.
GAMs can be created to extend the project period, update the project scope, seek approval of programmatic costs, modify the budget, or request sole-source approval.
View GAM training resources to help you submit a GAM.
Yes. A GAM may be submitted by the Grant Award Administrator to request an extension to the project period. Refer to the following training resources to help you initiate a Project Period Extension GAM:
A Unique Entity Identifier (UEI) is a 12-character alphanumeric value assigned to all entities. Entities can locate their UEI in SAM.gov, or in USASpending if they have previously received federal funding. Note: If your entity applies for or has DOJ awards under multiple UEI numbers, each UEI will have a separate JustGrants profile.
As of April 4, 2022, the federal government no longer uses a DUNS number to uniquely identify entities. Entities doing business with the federal government must use the UEI created in SAM.gov. Learn more about UEI numbers.
The Taxpayer Identification Number (TIN) or Employer Identification Number (EIN) is a unique identifier assigned by the IRS for tax and reporting purposes. Visit the Internal Revenue Service website for more information about TINs and EINs, and how to obtain one.
An Originating Agency Identifier (ORI) number was previously required for COPS Office Grantees and awards. This number is assigned by the FBI and was the agency's unique identifier. The number is included as a reference for COPS Office awards made in FY 2020 and prior years. Currently, the entity's UEI serves as the unique identifier for COPS Office awards.
Refer to the JustGrants User Role Matrix for a detailed breakdown of the user roles and their responsibilities.
Every entity has a designated Entity Administrator. The Entity Administrator needs to invite additional users in the Digital Identity and Access Management Directory (DIAMD), which will automatically send an email to the new user with instructions to create an account and login for JustGrants.
Entity Administrators are encouraged to view the Training: Entity Management page to learn how to manage entity users.