The FAQs library provides search and filter options for finding answers to many of the most frequently asked questions (FAQs).
Alternately, FAQs can be viewed from a topic-specific list on the FAQs page.
View the DIAMD FAQ PDF for step-by-step instructions for resolving some of the most common questions on the Digital Identity and Access Management Directory (DIAMD) system.
All entity users can view their entity’s application in JustGrants. However, keep in mind that only users assigned to specific applications will be able to take actions within those applications.
Watch our short Application Mechanics: Submitting an Application eLearning video chapter on Review, Certify, and Submit Application for more information on what to expect after submitting your completed application in JustGrants.
Every entity has a designated Entity Administrator. The Entity Administrator needs to invite additional users in the Digital Identity and Access Management Directory (DIAMD), which will automatically send an email to the new user with instructions to create an account and login for JustGrants.
Entity Administrators are encouraged to view the Training: Entity Management page to learn how to manage entity users.
Only Entity Administrators can assign or change user roles in JustGrants. Entity Administrators can manage users and roles for their entity in the Digital Identity and Access Management Directory (DIAMD) and then assign them to specific applications and awards in JustGrants.
Refer to the Training: Entity Management page to learn how to manage entity users, roles, and assignments.
No. There can be only one Entity Administrator.
There is no "alternate" Entity Administrator role. However, Entity Administrators are encouraged to identify a potential "back-up" in advance so they may transfer the role to another entity user when needed.
The Entity Management Job Aid Reference Guide outlines how to transfer the Entity Administrator role.
Yes. Your Entity Administrator can invite anyone to work in JustGrants on your entity's behalf. However, if an individual supports multiple entities, that individual must use a different email address for each entity in JustGrants.
The Entity Management Job Aid Reference Guide outlines how your Entity Administrator can invite users into JustGrants on your entity's behalf.
Yes. One user can hold multiple roles, up to and including all the available roles in JustGrants.
Each application must have an assigned Application Submitter and an assigned Authorized Representative (note: COPS Office applications require two Authorized Representatives). One individual can be assigned both roles for a single application, if your organization so chooses, but they do not have to be the same person.
Each award can be assigned one Grant Award Administrator and one Alternate Grant Award Administrator at a time. The Entity Administrator can reassign those roles to another User when needed.
To identify your E-Biz POC, visit SAM.gov, select "Search Records," enter your entity information, and then view "POCs" (including the E-Biz POC) within the Entity Profile.
A Unique Entity Identifier (UEI) is a 12-character alphanumeric value assigned to all entities. Entities can locate their UEI in SAM.gov, or in USASpending if they have previously received federal funding. Note: If your entity applies for or has DOJ awards under multiple UEI numbers, each UEI will have a separate JustGrants profile.
As of April 4, 2022, the federal government no longer uses a DUNS number to uniquely identify entities. Entities doing business with the federal government must use the UEI created in SAM.gov. Learn more about UEI numbers.
The Taxpayer Identification Number (TIN) or Employer Identification Number (EIN) is a unique identifier assigned by the IRS for tax and reporting purposes. Visit the Internal Revenue Service website for more information about TINs and EINs, and how to obtain one.
An Originating Agency Identifier (ORI) number was previously required for COPS Office Grantees and awards. This number is assigned by the FBI and was the agency's unique identifier. The number is included as a reference for COPS Office awards made in FY 2020 and prior years. Currently, the entity's UEI serves as the unique identifier for COPS Office awards.
If an award is issued to an incorrect entity or UEI, the entity should contact JustGrants User Support for assistance.
JustGrants pulls entity information from SAM.gov. Your entity’s address must be up-to-date in SAM.gov. After updating your address in SAM.gov, you will generally see updated information in JustGrants within 1-5 days.
Throughout the federal government, SAM.gov is considered the "source of truth" for organizational entity information. JustGrants pull critical entity identifiers from SAM.gov on a daily basis and then updates the Entity Profile within 1-5 days.
Maintaining an "active" SAM.gov entity registration status is critical. If an entity's registration expires, its DOJ grant funding will be suspended until the status becomes "active" again.
All entities seeking Department of Justice (DOJ) grant funding must have an active registration in SAM.gov. Once registered, entities must complete annual renewals to maintain an active status.
It is recommended that you begin the SAM.gov registration or renewal process 30 days prior to any deadlines to allow for the time necessary to complete the full process, including SAM.gov's entity validation process. If you intend to apply for a specific DOJ opportunity, refer to the Grants.gov due date provided on the solicitation, and plan your SAM.gov registration accordingly.
For additional support, visit SAM.gov Help.
View our DIAMD FAQs for help.
From the DIAMD home page, select “Manage Entity.” On the Manage Entity screen, select a new entity administrator and click “Save.” For more information, see the DIAMD Frequently Asked Questions (FAQs) (updated February 8, 2021).
From the DIAMD home page, select “Invite Member.” Fill in the member’s data, select one or more roles to assign to them, and click “Submit.” For more information, see the DIAMD Frequently Asked Questions (FAQs) (updated February 8, 2021).