The FAQs library provides search and filter options for finding answers to many of the most frequently asked questions (FAQs).
Alternately, FAQs can be viewed from a topic-specific list on the FAQs page.
View the DIAMD FAQ PDF for step-by-step instructions for resolving some of the most common questions on the Digital Identity and Access Management Directory (DIAMD) system.
For the Bank Relationship, the numbers in the drop-down list represent a combination of the account number and routing number that have been partially sanitized for security reasons.
For the Payment Request Template, ASAP only supports templates within a single agency or region.
A summary payment requests one transfer of funds from multiple ASAP accounts. Individual payment requests separate transfer of funds per ASAP account.
The two payment methods are Fedwire and ACH:
- Select Fedwire for same-day settlement. Fedwire transactions settle almost immediately, assuming that there are no payment reviews associated with the account. Your financial institution may charge a fee for this type of transaction.
- Select ACH for next business-day settlement. If prefer same-day settlement, enter the current date in step 7. Same-day ACH payments must be requested before 2:30 p.m., Eastern Time.
The requested settlement date is the business date on which you would like to receive the funds.
This field allows the user to identify this request. Similar to a memo in a checkbook, it is used as an internal reference number by the grantee and has no impact the transaction.
The recipient ID is the seven-digit ASAP ID assigned during enrollment.
The ALC/region is the federal agency(s) and region(s) from which you are requesting funds. The ALC for DOJ is 15040001.
- Select Inquiries on the Menu, then select Account Statement Inquiries.
- Enter the ALC/Region and Account ID.
- Enter a date range in Settlement Date, then select a desired format and then select Continue.
The purpose of a Grant Award Modification (GAM) is to update award details, modifying key facts or details about the award. A request for a modification to a key element of a funded award may be initiated by the entity but must be approved by DOJ personnel.
There are three categories of GAMs — programmatic, financial, and project period extension.
GAMs can be created to extend the project period, update the project scope, seek approval of programmatic costs, modify the budget, or request sole-source approval.
View GAM training resources to help you submit a GAM.
Yes. A GAM may be submitted by the Grant Award Administrator to request an extension to the project period. Refer to the following training resources to help you initiate a Project Period Extension GAM:
Refer to the Training: Award Acceptance webpage for training and reference materials that will support an Authorized Representative with accepting an award.
- Pending-Award External Assignee — the Entity Administrator needs to assign the Financial Manager and Grant Award Administrator roles, and review/confirm/change the Authorized Representative.
- Pending-Award Acceptance — the Entity Administrator has made all needed role assignments. The award is now ready for the assigned Authorized Representative to accept.
- Pending-Account Creation — the Authorized Representative has accepted the award and ASAP initiates an account creation, where award funds are deposited, so the recipient can make payment requests.
- Pending-ASAP Enrollment — the entity must complete the enrollment process in ASAP; all recipients of DOJ funds must enroll in ASAP.
- Pending-Active — all technical aspects have been completed. Note that this does not mean that activities can begin; contact your DOJ Grant Manager before obligating, expending, or drawing down any funds, or starting any activities.
Yes. Awards should be accepted within 45 days of the award date. The Authorized Representative must log in to JustGrants, locate the new award in their Worklist, and accept the award by the due date.
Note: The Entity Administrator may need to update the Authorized Representative and assign a Grant Award Administrator and Financial Manager before the Authorized Representative can complete award acceptance. Contact your DOJ Grant Manager with any questions.
The start date of the award is listed in the Project Information section of the award package.
Award conditions are terms and conditions that are included with the award. Award recipients will view and accept all award conditions as part of their funded Award Package. Award conditions may include requirements covering areas such as programmatic and financial reporting, prohibited uses of federal funds, consultant rates, changes in key personnel, and proper disposition of program income.
Some award conditions may be based on the program or the nature of the award itself. Regardless of the grant-making component or the award, there are several mandatory award conditions that will be included on any DOJ award.
Some conditions require action in order to satisfy them. Those conditions that still require further action are marked as “no,” not in compliance yet in JustGrants.
View the Award Conditions Job Aid Reference Guide for information about award conditions and award conditions compliance.
A closeout package is generated one day after the end date of the award. The closeout package will appear in the Grant Award Administrator’s Worklist. The Grant Award Administrator can also access the closeout information from the Closeout tab in the Funded Award.
View Closeout training resources to help you submit the closeout package.