U.S. flag

An official website of the United States government, Department of Justice.

Glossary of Terms

Description

The glossary provides information about words and terms associated with JustGrants, DOJ’s grants management system. The terms are listed in alphabetical order.

To search for a term, enter the word/term you are seeking in the search filter. To clear the search filter, delete the existing term and select Apply.

Award Conditions

Award Conditions are contractual terms and conditions that are included with the award. In the legacy system, this was referred to as “Special Conditions”.

Award Notification

Office of Justice Programs (OJP) sends an Award Notification by email through JustGrants to the individuals listed in the application as E-Business Point of Contact (E-Biz POC) and Authorized Organization Representatives (AOR). The email notification includes detailed instructions on how to access and view the award documents and steps to take in JustGrants to start the award acceptance process. Notification timing:

  • Successful applicants: no later than Sept. 30 of the calendar year
  • Unsuccessful applicants: rejection letters are generally issued by Dec. 30 of the calendar year

Budget Modification GAM (Grant Award Modification)

A Budget Modification GAM is a type of Financial GAM used to add program income. Each budget category can be updated and once the updated amount is entered, JustGrants will calculate the requested changes. You can add, subtract, or edit the category totals. The Revised Budget column can never be negative, and the Federal Award Amount cannot be edited. Federal Funds Amount + Match Amount + Program Income Amount must equal Total Project Costs.

Budget Reduction GAM (Grant Award Modification)

A Budget Reduction GAM is a type of Financial GAM only available within JustGrants to grantees on COPS Office awards. A budget reduction is used to reduce the amount of federal funds on an award. For OJP and OVW awards, if this is needed, it must be initiated by the grant manager.

Case ID

The Case ID is the unique identifier for every type of record in JustGrants. Each type of record has a Case ID. For example, the Case ID for an application is the Application number. For a Funded Award, the Case ID is the Award Number.

Case Status

The Case Status is the type of record that is displayed. The status list displayed is determined by the type of case associated with it.

Digital Identity and Access Management Directory (DIAMD)

Digital Identity and Access Management Directory (DIAMD) is the DOJ's secure user management system. DIAMD uses multifactor authentication (MFA) to verify user identity. 

Discretionary Grants

Discretionary grants are awarded directly by Office of Justice Programs (OJP) to eligible recipients and are most often awarded on a competitive basis. Some discretionary grants may be awarded on a non-competitive basis, often based on congressional direction. The federal awarding agency may select the recipient from among all eligible recipients, may decide to make or not make an award based on the programmatic, technical, or scientific content of an application, and can decide the amount of funding to be provided to carry out project activities.

Document Category

Documents uploaded to the Entity Documents repository are categorized:

  • Disclosure of Process Related to Executive Compensation
  • Budget Financial Management Questionnaire
  • Budget Indirect Cost Rate Agreement
  • File
  • Legacy Attachments
  • Proof of 501 © Status (Nonprofit Organization Only)

Doing Business As (DBA) Name

Doing Business As (DBA) Name is an entity identifier. A DBA, also known as a trade name, fictitious name, or assumed name, lets you conduct business under a different identity from your formal business entity name.

DOJ Award Recipient Organizations

Entity is the new JustGrants terminology for DOJ award recipient organizations.

DOJ Grant-Making Components

The three Department of Justice's grant making components are:

  • Office of Community Oriented Policing Services (COPS Office)
  • Office of Justice Programs (OJP)
  • Office on Violence Against Women (OVW)

This website was established by these grant-making components to serve as a resource hub for their grants management system (JustGrants) and payment management system (ASAP).

DUNS Number

A DUNS (Data Universal Numbering System) number is a unique, nine-digit series of numerals affiliated with a company or entity's Live Business Identity (derived from the Dun & Bradstreet Data Cloud). Each active DOJ award associated with a different DUNS must have a unique email for an entity to enroll into JustGrants. If an organization has more than one DUNS number, each DUNS number will require separate SAM.gov registration and will be registered as a different entity in JustGrants.

Your DUNS number is different from your federal tax ID (EIN) number. Obtain or confirm your DUNS number at www.dnb.com.

Electronic Business Point of Contact (E-Biz POC)

Electronic Business Point of Contact (E-Biz POC) is the user who is currently designated in SAM.gov as responsible for federal grant-related activities. The E-Biz POC assigns the entity's Authorized Organization Representatives (AOR).

Employer Identification Number (EIN)

The Employer Identification Number (EIN) is a unique nine-digit number that identifies your entity for tax and reporting purposes.  The EIN number is a Taxpayer Identification Number (TIN) assigned by the federal government. The Tax Identifier Number/Employee Identifier Number (TIN/EIN) is used for individual entities.

Your federal tax ID (EIN) number is different from your DUNS number.

Entity

Entity is the new JustGrants terminology for DOJ award recipient organizations. Entities have several identifiers: Legal name, “Doing Business As” (DBA) name, and one or multiple numeric or alphanumeric identifiers.

Entity Administrator (EA) Role

Entity Administrator (EA) is one of the six foundational JustGrants entity user roles. The Entity Administrator confirms information contained in the Entity Profile is current, manages entity users, including user assignments in DIAMD, and specific application and award-level assignments in JustGrants. This user role, has sole authority to invite new users to JustGrants, assign roles, remove users, remove roles, reassign applications and awards, and change the Entity Administrator for the organization.

Entity and User Onboarding

Entity onboarding is the process of registering and gaining access to the secure systems where users have defined roles and responsibilities. During entity onboarding, the SAM E-Biz POC is assigned as JustGrants Entity Administrator. This is the individual with primary responsibility for federal grant-related activities. 

For detailed information on submission and onboarding steps, view the DOJ Application Submission Checklist and JustGrants Entity and User Onboarding Checklist.

Entity Profile

Entity Profile is a view-only screen in JustGrants that contains account details initiated in the System for Award Management (SAM). Entity profile updates are made at SAM.gov by the E-Biz POC/JustGrants Entity Administrator.

Entity User Roles

There are six foundational roles created to ensure JustGrants Entity Users have the authority and ability to carry out specific requirements and tasks:

The JustGrants Entity User Roles Matrix illustrates the scope of the six foundational roles to help determine who should be JustGrants users in your Entity and which roles those users should possess.