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Financial reporting

Standard Form SF-425 Federal Financial Report

SF-425 is a standard form that recipients of federal funds under COPS Office grant programs (grantees) must use to report cumulative expenses incurred under each award. Grantees must submit one SF-425 per grant number every quarter. Financial reports are submitted in JustGrants. The web-based form in JustGrants is modeled after the structure of the OMB Standard Form 425 (SF-425).

Federal Financial Report (FFR)

A Federal Financial Report (FFR) is submitted by a Financial Manager. The JustGrants web-based form collects FFR information and communicates it to the Entity Automated Standard Application for Payments (ASAP) account. FFRs may be submitted 10 calendar days or less from a reporting period end date until the due date and must be submitted in sequential order. To enforce FFR compliance, JustGrants collects the FFR and communicates with the ASAP account and will lock out a grantee if they have a delinquent submission. Final FFRs are submitted within 90 days after the project period end date.

Record Type Prefixes

The following case number prefixes are used in JustGrants:

  • A-   Application
  • AA-  ASAP Authorization
  • ADPR-  Annual Programmatic Desk Review
  • AW-  Award Package
  • FA-  Funding Approval
  • FAW-  Funded Award 
  • FAWS-  Funded Supplemental Award
  • FFR-  Federal Financial Report
  • GAM-  Grant Award Modification
  • M-  Monitoring
  • PR-  Performance Report
  • SI-  Solicitation Initiation
  • ST-  Solicitation Template
  • UO-  UFMS Obligation

Training: Financial Reporting

 

Key Audience: Financial Manager

The following training materials will help Financial Managers submit a Federal Financial Report (FFR) and provide additional information on financial reporting.
 

In this eLearning video, you will learn:

  • How to locate and understand the reporting periods and due dates
  • Steps for submitting an FFR
  • Editing and resubmitting a Quarterly FFR
JustGrants Financial Reporting; Video run time: 6:41 min.

The following provides...

Training: Award Management

Key Audience: Grant Award Administrator, Entity Administrator, Financial Manager

The eLearning videos and Job Aid Reference Guides below will help users navigate the grants management functions in JustGrants. 

These training materials will demonstrate how to complete the following tasks:

  • Find award information, including details regarding Award Conditions, performance management and available funds
  • Access Funding Balance and Project Budget figures
  • Initiate and follow Grant Award Modifications...

Frequently Asked Questions

View answers to frequently asked questions (FAQs) about the Justice Grants System (JustGrants), Grants.gov, System for Award Management (SAM), and the Automated Standard Application for Payments (ASAP). This page will be updated regularly as new information becomes available.

Video Library

The video library provides search and filter options for all videos on this site. Select the Series link from the description to access a list of videos for a specific topic or training series.

In addition to the self-guided eLearning videos, the JustGrants Training Section provides access to job aid reference guides, checklists, and infographics to help users learn to navigate JustGrants.