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JustGrants training

JustGrants Application Mechanics: Submitting an Application Training

April 2022

JustGrants is the U.S. Department of Justice’s grants management system. The JustGrants team is offering a recurring “Application Mechanics: Submitting an Application” webinar to provide targeted assistance to potential applicants applying for DOJ funding opportunities. This webinar’s targeted audience includes individuals with Entity Administrator, Application Submitter and/or Authorized Representative(s) in JustGrants. The webinar covers the following topics:

  • Preparing to apply
  • Completing the abbreviated application in Grants.gov
  • Entity onboarding and JustGrants access
  • JustGrants roles and responsibilities
  • Assigning users’ roles to applications
  • Completing, reviewing, certifying and submitting a JustGrants application
  • Attendee questions about application submission

Video run time: 1 hour 24 min. 46 sec. View the Presentation.

JustGrants Award Acceptance Virtual Q&A Session

April 2022

This Virtual Q&A Session is targeted to those JustGrants users with Entity Administrator or Authorized Representative roles and covers the following topics:

  • Determining when award acceptance occurs
  • Identifying which roles are involved in the award acceptance process
  • A demonstration of the process of accepting or declining an award
  • Common problems when accepting or declining an award, and how to mitigate them
  • Attendee questions about award acceptance

Video run time: 38 min. 41 sec. View the Presentation.

JustGrants Entity Management Virtual Q&A Session

April 2021

The Entity Management Virtual Q&A Session covered the following topics:

  • General JustGrants navigation
  • First-time user access
  • Adding users and how to confirm that an account was successfully created
  • Assigning users’ roles to awards
  • Reassigning users or adding new users to an entity
  • Attendee questions on how to complete actions within JustGrants

Video run time: 1 hour 01 min. 11 sec View the Presentation.

Training: Virtual Q&A Sessions

Register for Upcoming Virtual Q&A and Training Sessions

The JustGrants team facilitates weekly sessions providing an opportunity for users to receive topic-specific training, direct technical assistance and support on JustGrants system functionality.

The JustGrants team hosts four sessions:

  • Post-Award Management Virtual Q&A
  • Entity Management Virtual Q&A
  • Application Mechanics: Submitting an Application Training 
  • Award Acceptance Virtual Q&A

The topics covered in each session and session times...

Training: Closeout

Key Audience: Grant Award Administrator

In order to complete a closeout, entities must submit the final financial, performance, and other reports required under the grant, and meet award conditions, within 120 days after the grant award expires or is terminated.

The following training materials describe how the Grant Award Administrator submits an award closeout in JustGrants. These materials will teach users how to:

  • Select the...

Training: Monitoring

Key Audience: Grant Award Administrator

JustGrants allows users to see open desk reviews, audits, and in-depth monitoring cases for an Entity. You may access information on monitoring visits and any outstanding issues for resolution from previous visits.
 

The Monitoring Infographic provides a high-level view of Grant Monitoring in JustGrants and describes the monitoring details you will find on your Entity dashboard and...

Training: Performance Reporting

Key Audience: Grant Award Administrator

Addressing Performance Management in JustGrants

The goal for performance management in JustGrants is to create reporting functionality that allows for –

  • Data collection to occur in one location;
  • Progress reporting to be collected in tandem with performance data for effective program review and management; and
  • Enhanced capabilities to access and use performance data.

The roll-out of performance management features in...

Training: Financial Reporting

 

Key Audience: Financial Manager

The following training materials will help Financial Managers submit a Federal Financial Report (FFR) and provide additional information on financial reporting.
 

In this eLearning video, you will learn:

  • How to locate and understand the reporting periods and due dates
  • Steps for submitting an FFR
  • Editing and resubmitting a Quarterly FFR
JustGrants Financial Reporting; Video run time: 6:41 min.

The following provides...

Training: Grant Award Modifications

Key Audience: Grant Award Administrator

The purpose of a Grant Award Modification (GAM) is to update award details, modifying key facts or details about the award. JustGrants focuses on true modifications to an award and in the following training materials, a Grant Award Administrator will learn how to create the three types of GAMs – Project Period Extension, Programmatic, and Financial.

Specifically, the eLearning videos...

Training: Award Management

Key Audience: Grant Award Administrator, Entity Administrator, Financial Manager

The eLearning videos and Job Aid Reference Guides below will help users navigate the grants management functions in JustGrants. 

These training materials will demonstrate how to complete the following tasks:

  • Find award information, including details regarding Award Conditions, performance management and available funds
  • Access Funding Balance and Project Budget figures
  • Initiate and follow Grant Award Modifications...

Training: Award Acceptance

Key Audience: Authorized Representative, Entity Administrator

JustGrants is the system where the entire process of reviewing and accepting an award is completed. All of the Award Package information is available on one screen with a Work Queue that calls out awards that require a response.

The following training and reference materials will help an Authorized Representative learn how to accept or decline an award.

 ...

Training: Application Submission

SAM.gov Entity Validation Update

GSA implemented a new process to validate an entity’s legal business name and physical address when requesting a Unique Entity Identifier (UEI) and for completing a SAM.gov entity registration. Due to a high volume of requests, entity validations are taking longer than expected to process. This validation process is now taking 7-10 business days, and in some cases longer.

Begin your...

Training: Entity User Experience

Key Audience: All JustGrants Users

The following training materials support new users learn how to –

  • navigate the JustGrants Landing Page and details what information can be found on the Home Page,
  • begin acting on tasks assigned to a user, and
  • identify the capabilities of the six user roles.
Need help setting up your account? Review the Entity Management training materials and the Entity User...

Training: Entity Management

Key Audience: JustGrants Entity Administrators

The Entity Administrator is a key role within JustGrants, holding the responsibility of managing entity information and assigning user roles. The following training and reference materials will help Entity Administrators manage their JustGrants entity profiles, users, and documents.

Need help setting up your account? Review the Entity Management training materials below. Additional training materials are posted in the reference materials...