Award Acceptance FAQs

Yes. Awards should be accepted within 45 days of the award date. 

• Pending-Award External Assignee — the Entity Administrator needs to assign the Financial Manager and Grant Award Administrator roles, and review/confirm/change the Authorized Representative.
   
• Pending-Award Acceptance — the Entity Administrator has made all needed role assignments. The award is now ready for the assigned Authorized Representative to accept.
   
• Pending-Account Creation — the Authorized Representative has accepted the award and ASAP initiates an account creation, where award funds are deposited, so the recipient can make payment requests.
   
• Pending-ASAP Enrollment — the entity must complete the enrollment process in ASAP; all recipients of DOJ funds must enroll in ASAP.
   
• Pending-Active — all technical aspects have been completed. Note that this does not mean that activities can begin; contact your DOJ Grant Manager before obligating, expending, or drawing down any funds, or starting any activities.

The start date of the award is listed in the Project Information section of the award package.

Award conditions are terms and conditions that are included with the award. Award recipients will view and accept all award conditions as part of their funded Award Package. Award conditions may include requirements covering areas such as programmatic and financial reporting, prohibited uses of federal funds, consultant rates, changes in key personnel, and proper disposition of program income.

Some award conditions may be based on the program or the nature of the award itself. Regardless of the grant-making component or the award, there are several mandatory award conditions that will be included on any DOJ award.

Some conditions require action in order to satisfy them. Those conditions that still require further action are marked as “no,” not in compliance yet in JustGrants. 

View the Award Conditions Job Aid Reference Guide for information about award conditions and award conditions compliance.

The person who accepts the award should be fully authorized to enter into an agreement with the Department of Justice and must certify that they have the authority to accept an award on behalf of the entity.

Accepting an award binds your organization to the award conditions; it is the responsibility of your organization to ensure that the person accepting the award has the authority to do so at the time they take this action.