Entity Management: Entity Users & Roles FAQs

Every entity has a designated Entity Administrator. The Entity Administrator needs to invite additional users in the Digital Identity and Access Management Directory (DIAMD), which will automatically send an email to the new user with instructions to create an account and login for JustGrants.

Entity Administrators are encouraged to view the Training: Entity Management page to learn how to manage entity users.

Only Entity Administrators can assign or change user roles in JustGrants. Entity Administrators can manage users and roles for their entity in the Digital Identity and Access Management Directory (DIAMD) and then assign them to specific applications and awards in JustGrants.

Refer to the Training: Entity Management page to learn how to manage entity users, roles, and assignments.

No. There can be only one Entity Administrator.

There is no "alternate" Entity Administrator role. However, Entity Administrators are encouraged to identify a potential "back-up" in advance so they may transfer the role to another entity user when needed.

The Entity Management Job Aid Reference Guide outlines how to transfer the Entity Administrator role.

Yes. Your Entity Administrator can invite anyone to work in JustGrants on your entity's behalf. However, if an individual supports multiple entities, that individual must use a different email address for each entity in JustGrants.

The Entity Management Job Aid Reference Guide outlines how your Entity Administrator can invite users into JustGrants on your entity's behalf.

Yes. Entity Administrators can refer to the Entity User Experience Job Aid Reference Guide for help with reassigning users to applications and awards in JustGrants. 

If the Entity Administrator is no longer with your organization, please contact JustGrants User Support for assistance.

Yes. One user can hold multiple roles, up to and including all the available roles in JustGrants.

Each application must have an assigned Application Submitter and an assigned Authorized Representative (note: COPS Office applications require two Authorized Representatives). One individual can be assigned both roles for a single application, if your organization so chooses, but they do not have to be the same person. 

Each award can be assigned one Grant Award Administrator and one Alternate Grant Award Administrator at a time. The Entity Administrator can reassign those roles to another User when needed.

The person who accepts or declines awards on behalf of an entity must have legal authority to enter into contracts, grants, and cooperative agreements with the federal government on behalf of the entity. Accepting an award binds your entity to the award conditions, and it is the responsibility of your entity to ensure the Authorized Representative has the authority to do so.

To identify your E-Biz POC, visit SAM.gov, select "Search Records," enter your entity information, and then view "POCs" (including the E-Biz POC) within the Entity Profile.