A closeout package is generated one day after the end date of the award. The closeout package will appear in the Grant Award Administrator’s Worklist. The Grant Award Administrator can also access the closeout information from the Closeout tab in the Funded Award.
View Closeout training resources to help you submit the closeout package.
Within 120 days of the end of the period of performance the recipient must submit the following to the DOJ grant-making component:
- Final Federal Financial Report (FFR) (submitted on SF-425).
- This FINAL report of cumulative expenditures must have no unliquidated obligations.
- Any unobligated or unexpended funds will be de-obligated from the award amount.
- Recipient share requirements must be met by the end of the period of performance and included in the report.
- Recipients who have drawn down funds in excess of their federal expenditures must return those funds to the DOJ grant-making component when they submit the final report.
- Recipients must be sure to reconcile the final FFR against the internal accounting records. All entries in the accounting system must be supported by adequate source documentation (for example, original invoices and contracts).
- Recipients must report all allowable costs incurred, both at the recipient and subrecipient level.
- Recipients must request final reimbursement (drawdown) of federal expenditures made within the approved period of performance in conjunction with the final SF-425. This request must be submitted prior to the end of the liquidation period (120 days after the end of the period of performance). Failure to request final payment by this date will cause delays and result in additional administrative paperwork.
- This FINAL report of cumulative expenditures must have no unliquidated obligations.
- Final performance report must be prepared in accordance with instructions provided by the DOJ grant-making component.
- Any award conditions must have been met.
- Inventions that were conceived or first introduced to practice during the course of work under the award project must be listed on an invention report before closeout.
- Real or personal property reports must be submitted in accordance with the terms of the award.
View Closeout training resources to help you submit the closeout package.