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JustGrants Application Submission FAQs
Explore open and forthcoming DOJ funding opportunities and sign up to receive emails as new solicitations are released on our Find DOJ Funding Opportunities page.
Follow the step-by-step breakdown of the application process on our Application Submission page with access to eLearning videos, up-to-date reference guides and other relevant resources. Specifically —
the Application Submission Checklist provides an overview of the necessary steps to complete the two-part application process in Grants.gov and JustGrants;
the Weekly Training Webinars page includes the schedule for upcoming training webinars with sessions dedicated to the application process, entity management, award acceptance and Post-Award.
No. All applications must be submitted electronically via Grants.gov and JustGrants.
If requesting additional funding, a new application is required.
Current award recipients may request an extension to receive additional time to achieve the goals and objectives of their program. These extensions are not automatic and do not provide additional funding. All extension requests will be evaluated on a case-by-case basis.
No. The budget form is not available for download at this time. Please refer to your specific solicitation for details.
For solicitations that use the web-based budget form, you are required to manually enter the budget information. Some formula solicitations ask for a budget attachment. Please refer to your specific solicitation for details.
Each grant making component (COPS Office, OJP and OJP) has different requirements. JustGrants has the ability to collect year-by-year budget information. Please refer to the specific program solicitation to confirm whether you should enter yearly or lump-sum budget information.
Please refer to the solicitation and to the information next to “Instructions” at the top of each budget category in JustGrants.
The Application Submitter is solely responsible for certifying the application.
Yes. One user can hold multiple roles, up to and including all of the available roles in JustGrants.
Each application must have an assigned Application Submitter and an assigned Authorized Representative (note: COPS Office applications require two Authorized Representatives). One individual can be assigned both roles for a single application, if your organization so chooses, but they do not have to be the same person.
No. There can only be one Entity Administrator.
There is no “alternate” Entity Administrator role. However, the current Entity Administrator may transfer their role to another member/entity user in the Digital Identity and Access Management Directory (DIAMD).
Yes. Your Entity Administrator can invite anyone to work in JustGrants on your entity's behalf. However, if an individual supports multiple entities, that individual must use a different email address for each entity in JustGrants.
The person who accepts the award should be fully authorized to enter into an agreement with the Department of Justice, and must certify that they have the authority to accept an award on behalf of the entity. Accepting an award binds your organization to the award conditions; it is the responsibility of your organization to ensure that the person accepting the award has the authority to do so.
If the Entity Administrator is no longer with your organization, please contact JustGrants User Support for assistance.
No. Only one Application Submitter can be assigned to the application at a time.
The Entity Administrator can reassign the application to another user that possesses the Application Submitter role if someone else in the organization needs to work on the application.
JustGrants identifies potential duplicate applications when a new application is received.
The Application Submitter will be presented with a screen showing all of an entity’s applications associated with a single solicitation. The Application Submitter can compare project titles and other application information to determine if an application should be marked as a duplicate or if all applications should move forward.
Note: if an application is marked duplicate, it cannot be accessed, and this action is not reversible.
The Application Submitter, Authorized Representative and Entity Administrator assigned to the submitted application will receive a submission confirmation via email.
"New" means that JustGrants has received the application from Grants.gov and the application has been assigned to the designated Application Submitter (i.e., will be visible on that user’s Worklist).
"Draft" means that the applicant has started working on the application in JustGrants.
"Application Submitted" means that your application has been submitted in JustGrants.
All entity users can view their entity’s application in JustGrants. However, keep in mind that only users assigned to specific applications will be able to take actions within those applications.
Watch our short Application Mechanics: Submitting an Application eLearning video chapter on Review, Certify, and Submit Application for more information on what to expect after submitting your completed application in JustGrants.
