Point of contact (POC)

Office of Justice Programs (OJP) sends an Award Notification by email through JustGrants to the individuals listed in the application as E-Business Point of Contact (E-Biz POC) and Authorized Organization Representatives (AOR). The email notification includes detailed instructions on how to access and view the award documents and steps to take in JustGrants to start the award acceptance process. Notification timing:

• Successful applicants: no later than Sept. 30 of the calendar year
• Unsuccessful applicants: rejection letters are generally issued by Dec. 30 of the calendar year

The Authorized Organization Representatives (AOR) are the people who submit applications for the organization. The E-Business Point of Contact (E-Biz POC), the person registering with SAM, assigns the AOR. In Grants.gov there are two AOR core roles: Standard and Expanded.

Point of Contact (POC) is one of the user roles in Automated Standard Application for Payments (ASAP).  The POC adds users or modifies their roles. A recipient entity can have only one POC in ASAP. The POC can fill all of the roles, assign multiple roles to one person, or assign each role to a different person.

User roles in Automated Standard Application for Payments (ASAP):

• Initial Point of Contact
• Point of Contact (POC)
• Head of Organization (HOO)
• Financial Official (FO)
• Authorizing Official (AO)
• Payment Requester
• Inquirer Only

All roles require assignment during the enrollment process.

Electronic Business Point of Contact (E-Biz POC) is the user who is currently designated in SAM.gov as responsible for federal grant-related activities. The E-Biz POC assigns the entity's Authorized Organization Representatives (AOR).