Automated Standard Application for Payments (ASAP)

A Federal Financial Report (FFR) is submitted by a Financial Manager. The JustGrants web-based form collects FFR information and communicates it to the Entity Automated Standard Application for Payments (ASAP) account. FFRs may be submitted 10 calendar days or less from a reporting period end date until the due date and must be submitted in sequential order. To enforce FFR compliance, JustGrants collects the FFR and communicates with the ASAP account and will lock out a grantee if they have a delinquent submission. Final FFRs are submitted within 90 days after the project period end date.

Entities must complete Automated Standard Application for Payments (ASAP) Account Enrollment in order to manage their award. The enrollment process starts when the POC receives the enrollment invitation in the form of two emails with credentials to login to ISIM. After changing the password, completing security questions, and accepting the ASAP terms, the POC logs in to ASAP.gov with their new password and assigns all user roles. The POC can fill all of the roles, assign multiple roles to one person, or assign each role to a different person. The Head of Organization (HOO) approves the user roles. The Financial Official (FO) enters banking data for receiving payments. The Authorizing Official (AO) adds the entity short name and Payment Requestor information. Once the banking validation occurs, the federal agency creates the account, authorizes funding, and sends notification that the account has been created.

Inquirer Only is one of the user roles in Automated Standard Application for Payments (ASAP). An Inquirer Only can only run reports and cannot hold any other roles.

Point of Contact (POC) is one of the user roles in Automated Standard Application for Payments (ASAP).  The POC adds users or modifies their roles. A recipient entity can have only one POC in ASAP. The POC can fill all of the roles, assign multiple roles to one person, or assign each role to a different person.

Initial Point of Contact is one of the user roles in Automated Standard Application for Payments (ASAP).  This role is added by the federal agency and can self-designate all roles and create additional users.

Head of Organization (HOO) is one of the user roles in Automated Standard Application for Payments (ASAP).  The HOO approves changes to users and their roles.

Payment Requester is one of the user roles in Automated Standard Application for Payments (ASAP).  The Payment Requester initiates payment requests.

The Authorizing Official (AO) is one of the user roles in Automated Standard Application for Payments (ASAP). The AO adds Payment Requestors and Inquirer Only users.

Financial Official (FO) is one of the user roles in Automated Standard Application for Payments (ASAP). The FO enters and maintains banking account information.

Grants Payment Request System (GPRS) has been replaced  by the Department of the Treasury’s Automated Standard Application for Payments (ASAP) system.

User roles in Automated Standard Application for Payments (ASAP):

• Initial Point of Contact
• Point of Contact (POC)
• Head of Organization (HOO)
• Financial Official (FO)
• Authorizing Official (AO)
• Payment Requester
• Inquirer Only

All roles require assignment during the enrollment process.

JustGrants uses the System for Award Management (SAM) as the primary source of agency information in applying for and managing DOJ grant funding. JustGrants performs daily automated SAM checks to collect current Entity information. Maintaining an updated account at SAM is critical to an entity’s registration for Automated Standard Application for Payments (ASAP) and JustGrants.

The Automated Standard Application for Payments (ASAP) is the shared services payment system used by the Department of the Treasury that replaces the Grants Payment Request System (GPRS) for grant payments. Federal agencies enroll recipient organizations, authorize their payments, and manage their accounts. Recipient organizations then request payments from these pre-authorized accounts.