Federal Financial Report (FFR) (SF-425)

SF-425 is a standard form that recipients of federal funds under COPS Office grant programs (grantees) must use to report cumulative expenses incurred under each award. Grantees must submit one SF-425 per grant number every quarter. Financial reports are submitted in JustGrants. The web-based form in JustGrants is modeled after the structure of the OMB Standard Form 425 (SF-425).

A Federal Financial Report (FFR) is submitted by a Financial Manager. The JustGrants web-based form collects FFR information and communicates it to the Entity Automated Standard Application for Payments (ASAP) account. FFRs may be submitted 10 calendar days or less from a reporting period end date until the due date and must be submitted in sequential order. To enforce FFR compliance, JustGrants collects the FFR and communicates with the ASAP account and will lock out a grantee if they have a delinquent submission. Final FFRs are submitted within 90 days after the project period end date.

The following case number prefixes are used in JustGrants:

• A-   Application
• AA-  ASAP Authorization
• ADPR-  Annual Programmatic Desk Review
• AW-  Award Package
• FA-  Funding Approval
• FAW-  Funded Award 
• FAWS-  Funded Supplemental Award
• FFR-  Federal Financial Report
• GAM-  Grant Award Modification
• M-  Monitoring
• PR-  Performance Report
• SI-  Solicitation Initiation
• ST-  Solicitation Template
• UO-  UFMS Obligation

The number of days until or since the due date of the case, whether it is an application, a grant package, an award, a federal financial report, a performance report, or other items in JustGrants.

The Financial Manager is one of the six foundational JustGrants entity user roles. This role is responsible for certifying and submitting federal financial reports (FFRs), processing financial Grant Award Modifications (GAMs), and initiating closeout on behalf of the entity.