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Entity management

JustGrants Application Mechanics: Submitting an Application Training

April 2022

JustGrants is the U.S. Department of Justice’s grants management system. The JustGrants team is offering a recurring “Application Mechanics: Submitting an Application” webinar to provide targeted assistance to potential applicants applying for DOJ funding opportunities. This webinar’s targeted audience includes individuals with Entity Administrator, Application Submitter and/or Authorized Representative(s) in JustGrants. The webinar covers the following topics:

  • Preparing to apply
  • Completing the abbreviated application in Grants.gov
  • Entity onboarding and JustGrants access
  • JustGrants roles and responsibilities
  • Assigning users’ roles to applications
  • Completing, reviewing, certifying and submitting a JustGrants application
  • Attendee questions about application submission

Video run time: 1 hour 24 min. 46 sec. View the Presentation.

JustGrants Award Acceptance Virtual Q&A Session

April 2022

This Virtual Q&A Session is targeted to those JustGrants users with Entity Administrator or Authorized Representative roles and covers the following topics:

  • Determining when award acceptance occurs
  • Identifying which roles are involved in the award acceptance process
  • A demonstration of the process of accepting or declining an award
  • Common problems when accepting or declining an award, and how to mitigate them
  • Attendee questions about award acceptance

Video run time: 38 min. 41 sec. View the Presentation.

JustGrants Entity Management Virtual Q&A Session

April 2021

The Entity Management Virtual Q&A Session covered the following topics:

  • General JustGrants navigation
  • First-time user access
  • Adding users and how to confirm that an account was successfully created
  • Assigning users’ roles to awards
  • Reassigning users or adding new users to an entity
  • Attendee questions on how to complete actions within JustGrants

Video run time: 1 hour 01 min. 11 sec View the Presentation.

Resources for Using the System for Award Management (SAM.gov)

SAM.gov Entity Validation Update

GSA implemented a new process to validate an entity’s legal business name and physical address when requesting a Unique Entity Identifier (UEI) and for completing a SAM.gov entity registration. Due to a high volume of requests, entity validations are taking longer than expected to process. This validation process is now taking 7-10 business days, and in some cases longer.

Begin your...

Entity User Roles

There are six foundational roles created to ensure JustGrants Entity Users have the authority and ability to carry out specific requirements and tasks:

The JustGrants Entity User Roles Matrix illustrates the scope of the six foundational roles to help determine who should be JustGrants users in your Entity and which roles those users should possess.

Entity

Entity is the JustGrants terminology for DOJ award recipient organizations. Entities have several identifiers: Legal name, “Doing Business As” (DBA) name, and one or more numeric or alpha-numeric identifiers.

Manual Tags

Roles

Roles determine the access a user is granted in a system.

JustGrants

  • For an overview of the six foundational roles in JustGrants, view term Entity User Roles.
  • In JustGrants, users may be granted multiple entity user roles depending on the tasks they perform.

ASAP

  • For an overview of user roles in ASAP, view term ASAP User Roles.
  • In ASAP, the POC can fill all of the roles, assign multiple roles to one person, or assign each role to a different person.

Grants.gov

For a list of user role terms for JustGrants, ASAP, and Grants.gov enter search criteria title: Role.

Entity Administrator (EA) Role

Entity Administrator (EA) is one of the six foundational JustGrants entity user roles. The Entity Administrator confirms information contained in the Entity Profile is current, manages entity users, including user assignments in DIAMD, and specific application and award-level assignments in JustGrants. This user role, has sole authority to invite new users to JustGrants, assign roles, remove users, remove roles, reassign applications and awards, and change the Entity Administrator for the organization.

Automated Tags

Training: Virtual Q&A Sessions

Register for Upcoming Virtual Q&A and Training Sessions

The JustGrants team facilitates weekly sessions providing an opportunity for users to receive topic-specific training, direct technical assistance and support on JustGrants system functionality.

The JustGrants team hosts four sessions:

  • Post-Award Management Virtual Q&A
  • Entity Management Virtual Q&A
  • Application Mechanics: Submitting an Application Training 
  • Award Acceptance Virtual Q&A

The topics covered in each session and session times...

Training: Award Management

Key Audience: Grant Award Administrator, Entity Administrator, Financial Manager

The eLearning videos and Job Aid Reference Guides below will help users navigate the grants management functions in JustGrants. 

These training materials will demonstrate how to complete the following tasks:

  • Find award information, including details regarding Award Conditions, performance management and available funds
  • Access Funding Balance and Project Budget figures
  • Initiate and follow Grant Award Modifications...

Training: Award Acceptance

Key Audience: Authorized Representative, Entity Administrator

JustGrants is the system where the entire process of reviewing and accepting an award is completed. All of the Award Package information is available on one screen with a Work Queue that calls out awards that require a response.

The following training and reference materials will help an Authorized Representative learn how to accept or decline an award.

 ...

Training: Application Submission

SAM.gov Entity Validation Update

GSA implemented a new process to validate an entity’s legal business name and physical address when requesting a Unique Entity Identifier (UEI) and for completing a SAM.gov entity registration. Due to a high volume of requests, entity validations are taking longer than expected to process. This validation process is now taking 7-10 business days, and in some cases longer.

Begin your...

Training: Entity User Experience

Key Audience: All JustGrants Users

The following training materials support new users learn how to –

  • navigate the JustGrants Landing Page and details what information can be found on the Home Page,
  • begin acting on tasks assigned to a user, and
  • identify the capabilities of the six user roles.
Need help setting up your account? Review the Entity Management training materials and the Entity User...

Training: Entity Management

Key Audience: JustGrants Entity Administrators

The Entity Administrator is a key role within JustGrants, holding the responsibility of managing entity information and assigning user roles. The following training and reference materials will help Entity Administrators manage their JustGrants entity profiles, users, and documents.

Need help setting up your account? Review the Entity Management training materials below. Additional training materials are posted in the reference materials...

Entity Management

August 2020

This training video describes how Entity Administrators manage their entity's profile, users, and documents in JustGrants. Entity Administrators are the gatekeepers for their entity. Video run time: 5 min. 32 sec.