JustGrants is the U.S. Department of Justice’s grants management system. The JustGrants team is offering a recurring “Application Mechanics: Submitting an Application” webinar to provide targeted assistance to potential applicants applying for DOJ funding opportunities. This webinar’s targeted audience includes individuals with Entity Administrator, Application Submitter and/or Authorized Representative(s) in JustGrants. The webinar covers the following topics:
- Preparing to apply
- Completing the abbreviated application in Grants.gov
- Entity onboarding and JustGrants access
- JustGrants roles and responsibilities
- Assigning users’ roles to applications
- Completing, reviewing, certifying and submitting a JustGrants application
- Attendee questions about application submission
Video run time: 1 hour 24 min. 46 sec. View the Presentation.
The Workspace Manager is a core user role in Grants.gov. This role enables a user to create new workspaces. Upon initially creating a workspace, the user with the Manage Workspace role inherits the Workspace Owner access.
SF-LLL is a required standard form for disclosure of lobbying activities. It is completed during the Grants.gov application submission process.
SF-424 is a required standard form for submission of pre-applications, applications, and related information. Grants.gov uses information from the applicant's profile to populate the fields on this form. The contact information (email address) will be used to assign the application to the user in JustGrants.
Standard Authorized Organization Representative (AOR) is a core user role in Grants.gov. A user with this role is authorized to submit applications on behalf of the organization when they are a Participant of that workspace.
Applicant Management Roles in the Grants.gov system include two types of user roles: core roles and custom roles. Privileges for the three core roles cannot be modified. The E-Biz POC or a user with the Expanded Authorized Organization Representative (AOR) role can assign roles in the Grants.gov system. Core roles are:
Creating and assigning custom roles are useful when the core roles do not meet an entity’s grant workflow needs. Custom roles can be created with a unique name and assigned a custom set of privileges.
Expanded Authorized Organization Representative (AOR) is an optional core user role in Grants.gov. This role grants all the access and privileges of the Standard AOR role, in addition to privileges that allow the user to modify organization-level settings.
The Application Submission portion of the Grants Lifecycle involves completing and submitting web-based forms as well as the attachments that are required from the published solicitation. Applicants have two application submission deadlines: one for Grants.gov and one for JustGrants.
Application Submission is a two-part process. First, an applicant must complete an abbreviated application in Grants.gov. Upon validation and successful submission in Grants.gov, the applicant will receive confirmation emails from Grants.gov. Next, the application is “ingested” into JustGrants. Once JustGrants receives the abbreviated application from Grants.gov, the applicant will receive notifications to log in, onboard critical users, and complete the more detailed application. After an application is successfully submitted in JustGrants, it will move forward for application review and award consideration.
The Application Period is detailed in the funding opportunity announcement (FOA), also known as the solicitation document. The application deadlines are designated by the grant-making agency for submission of the grant application to Grants.gov and JustGrants. A grace period may be created at the grant-making agency's discretion to extend the application submission period.
An Applicant is a registered user who works on or applies for grants through Grants.gov for their entity. In JustGrants, the Application Submitter is the user role tasked with completing and submitting applications on behalf of the entity.
The Authorized Organization Representatives (AOR) are the people who submit applications for the organization. The E-Business Point of Contact (E-Biz POC), the person registering with SAM, assigns the AOR. In Grants.gov there are two AOR core roles: Standard and Expanded.
Roles determine the access a user is granted in a system.
- For an overview of the six foundational roles in JustGrants, view term Entity User Roles.
- In JustGrants, users may be granted multiple entity user roles depending on the tasks they perform.
- For an overview of user roles in ASAP, view term ASAP User Roles.
- In ASAP, the POC can fill all of the roles, assign multiple roles to one person, or assign each role to a different person.
- For an overview of user roles in Grants.gov, view term Grants.gov Applicant Management Roles.
For a list of user role terms for JustGrants, ASAP, and Grants.gov enter search criteria title: Role.