U.S. flag

An official website of the United States government, Department of Justice.

JustGrants

JustGrants Application Mechanics: Submitting an Application Training

March 2023

JustGrants is the U.S. Department of Justice’s grants management system. The JustGrants team is offering a recurring “Application Mechanics: Submitting an Application” webinar to provide targeted assistance to potential applicants applying for DOJ funding opportunities. This webinar’s targeted audience includes individuals with Entity Administrator, Application Submitter and/or Authorized Representative(s) in JustGrants. The webinar covers the following topics:

  • Preparing to apply
  • Completing the abbreviated application in Grants.gov
  • Entity onboarding and JustGrants access
  • JustGrants roles and responsibilities
  • Assigning users’ roles to applications
  • Completing, reviewing, certifying and submitting a JustGrants application
  • Attendee questions about application submission

Video run time: 1 hour 1 min. 31 sec.

JustGrants Award Acceptance Virtual Q&A Session

April 2022

This Virtual Q&A Session is targeted to those JustGrants users with Entity Administrator or Authorized Representative roles and covers the following topics:

  • Determining when award acceptance occurs
  • Identifying which roles are involved in the award acceptance process
  • A demonstration of the process of accepting or declining an award
  • Common problems when accepting or declining an award, and how to mitigate them
  • Attendee questions about award acceptance

Video run time: 38 min. 41 sec. View the Presentation.

JustGrants Entity Management Virtual Q&A Session

April 2021

The Entity Management Virtual Q&A Session covered the following topics:

  • General JustGrants navigation
  • First-time user access
  • Adding users and how to confirm that an account was successfully created
  • Assigning users’ roles to awards
  • Reassigning users or adding new users to an entity
  • Attendee questions on how to complete actions within JustGrants

Video run time: 1 hour 01 min. 11 sec View the Presentation.

Roles

Roles determine the access a user is granted in a system.

JustGrants

  • For an overview of the six foundational roles in JustGrants, view term Entity User Roles.
  • In JustGrants, users may be granted multiple entity user roles depending on the tasks they perform.

ASAP

  • For an overview of user roles in ASAP, view term ASAP User Roles.
  • In ASAP, the POC can fill all of the roles, assign multiple roles to one person, or assign each role to a different person.

Grants.gov

For a list of user role terms for JustGrants, ASAP, and Grants.gov enter search criteria title: Role.

Glossary of Terms

The glossary provides information about words and terms associated with JustGrants, DOJ’s grants management system. The terms are listed in alphabetical order.

To search for a term, enter the word/term you are seeking in the search filter. To clear the search filter, delete the existing term and select Apply.

Training: Weekly Training Webinars

The JustGrants team facilitates weekly sessions providing an opportunity for users to receive topic-specific training, direct technical assistance and support on JustGrants system functionality.

Training: Closeout

Key Audience: Grant Award Administrator

In order to complete a closeout, entities must submit the final financial, performance, and other reports required under the grant, and meet award conditions, within 120 days after the grant award expires or is terminated.

The following training materials describe how the Grant Award Administrator submits an award closeout in JustGrants. These materials will teach users how to:

  • Select the...

Training: Monitoring

Key Audience: Grant Award Administrator

JustGrants allows users to see open desk reviews, audits, and in-depth monitoring cases for an Entity. You may access information on monitoring visits and any outstanding issues for resolution from previous visits.
 

The new Monitoring Job Aid Reference Guide helps users navigate the JustGrants software as they move through grants functions. The Department of Justice's  proactive monitoring...

Training: Performance Reporting

Key Audience: Grant Award Administrator

Addressing Performance Management in JustGrants

The goal for performance management in JustGrants is to create reporting functionality that allows for –

  • Data collection to occur in one location;
  • Progress reporting to be collected in tandem with performance data for effective program review and management; and
  • Enhanced capabilities to access and use performance data.

The roll-out of performance management features in...

Training: Financial Reporting

 

Key Audience: Financial Manager

The following training materials will help Financial Managers submit a Federal Financial Report (FFR) and provide additional information on financial reporting.
 

In this eLearning video, you will learn:

  • How to locate and understand the reporting periods and due dates
  • Steps for submitting an FFR
  • Editing and resubmitting a Quarterly FFR
JustGrants Financial Reporting; Video run time: 6:41 min.

The following...

Training: Grant Award Modifications

Key Audience: Grant Award Administrator

The purpose of a Grant Award Modification (GAM) is to update award details, modifying key facts or details about the award. JustGrants focuses on true modifications to an award and in the following training materials, a Grant Award Administrator will learn how to create the three types of GAMs – Project Period Extension, Programmatic, and Financial.

Specifically, the eLearning videos...

Training: Award Management

Key Audience: Grant Award Administrator, Entity Administrator, Financial Manager

The eLearning videos and Job Aid Reference Guides below will help users navigate the grants management functions in JustGrants. 

These training materials will demonstrate how to complete the following tasks:

  • Find award information, including details regarding Award Conditions, performance management and available funds
  • Access Funding Balance and Project Budget figures
  • Initiate and follow Grant Award Modifications...

Training: Award Acceptance

Key Audience: Authorized Representatives, Entity Administrator

Once an entity is notified of an award, there are two steps that users take to either accept or decline the award in JustGrants. The following training and resource materials walk through the steps that the Entity Administrator and Authorized Representative take to complete this action. 
 

Training: Application Submission

SAM.gov Entity Registration and Renewal Reminder

All entities seeking Department of Justice (DOJ) grant funding must have an active registration in SAM.gov. Once registered, entities must complete annual renewals to maintain an active status.

It is recommended that you begin the SAM.gov registration or renewal process 30 days prior to any deadlines to allow for the time necessary to complete the full process, including...